How to Configure a Gmail Filter and Automatically Apply a Label

Automatically sorting emails into categories can help you maintain a clean and organized Gmail inbox. One way to achieve this is by setting up filters in the Gmail settings and automatically applying labels to incoming emails that meet specific criteria. Here's a step-by-step guide to walk you through this process.

Step 1: Open Gmail and Log In

  • Navigate to Gmail.

  • Log in if you're not already signed in.

Step 2: Go to Settings

  • Click on the gear icon located at the upper-right corner of the Gmail interface.

  • Choose "See all settings" from the drop-down menu.

Step 3: Navigate to Filters and Blocked Addresses

  • In the Settings interface, you'll see multiple tabs.

  • Click on the "Filters and Blocked Addresses" tab.

Step 4: Create a New Filter

  • Click on "Create a new filter" near the bottom of the page.

Step 5: Define Your Filter Criteria

  • A pop-up window will appear with several fields such as 'From,' 'To,' 'Subject,' etc.

  • Fill out the criteria based on which you want to filter emails. Then click on "Create filter" at the bottom-right of the pop-up.

Step 6: Choose Action to Apply Label

  • Another pop-up will appear with different actions that can be applied to emails that meet your filter criteria.

  • Check the box next to "Apply the label."

Step 7: Select or Create Label

  • Choose an existing label from the drop-down menu or create a new one by selecting "New label."

Step 8: Create Filter

  • Click on "Create filter" to finalize your settings.

Step 9: Test Your Filter and Label

  • Send yourself a test email or check if existing emails have been labeled based on your filter.

Conclusion

Gmail offers a lot of customization, but it can be complicated to navigate all its features for simple tasks like setting up email filters. If you're looking for a more straightforward solution, consider using MailSpace. This powerful tool employs AI to automatically sort and label your emails, and the best part is it can be easily configured in just two steps as opposed to the nine steps required in Gmail. Choose MailSpace for a simplified, yet efficient, email management experience.